Getting Back to Work – Change Management Strategies for the Office

Pictured: Pairings & Joelle

A major workplace change is almost always predicated by growth, relocation or renovation. Whatever the reason it can be a big interruption for weeks and even months. Beyond the actual physical change that occurs, habits, emotions and cultural landscapes change as well. Change can be uncomfortable but It can also be a wonderful opportunity to bring the team back together.

If proper change management strategies are in place before a single piece of furniture is moved, it can be an enjoyable experience for everyone involved. Here are some proven strategies to make workplace change as painless as possible.

Brand Your Change

Set the tone by giving it a brand. By branding change, you can create a sense of purpose and meaning that your team can get behind. A successful brand represents positive emotions established by messaging, imagery and leadership. What are the motivating factors driving the change? Use these key themes to create a brand-guideline with mission statements, purpose and anticipated outcomes. When you give change a brand, it’s easier to get everyone else on board.

Manage Expectations

Don’t sugar coat change. Be as transparent as possible to better manage expectations down the road. Change can be massively disruptive especially when it reaches across multiple departments in the workplace. In order to better manage change, spend plenty of time planning the different phases of change and share those plans with everyone on the team. Set realistic expectations about small details and long-term goals.

Assign Responsibilities

Before change occurs you need to appoint a few champions of change. These individuals may be in leadership roles, but don’t overlook people who are really excited about the new workplace. It takes a positive attitude to deal with change, and if you have appointed change champions who are enthusiastic, those sentiments disseminate throughout the workplace.

There are bound to be questions and concerns both before and after workplace change. By assigning change champions you create a centralized resource center to field questions and inspire a positive outlook. This also frees up the leadership team to address high-level objectives without responding to drop-in questions or email inquiries.

Offer Support

As we mentioned earlier, change can be incredibly disruptive, both during and even after all of the desks and chairs are back into place. Creating a support system can alleviate a lot of headaches and frustrations after the change.

Let’s face it, change is scary. With proper planning, change can be a rewarding and positive experience for the entire workplace. You can’t anticipate every little misstep along the way, but by setting an optimistic tone and having systems in place to address issues when they arise, you can stay on track. Is your workplace facing change? Let us know if you have any questions or comments. We’d love to hear from you!

BOLD Design Blog Post

Hello and welcome to BOLD’s Blog. I’m excited to start sharing with you the
trends within the furniture world, recent BOLD installations and any other topic
that may come my way.

Here’s a quick “about BOLD” so that you have the opportunity to get to know us a
little bit more: BOLD Office Solutions (Bold Office), a Kimball Select Dealership,
was created in March 2009 by owner Jay Bolding and Kimball Office. Their
collective intent is to establish a furniture dealership in the Omaha Market that is
truly different. At BOLD Office, we answer the question of “WHY” we exist as
follows: To assist our customers in Creating a More Productive, Healthier, and
Happier Workplace! It’s really just that simple, although it takes a lot of quality
people dedicating themselves to make this a reality each and every day.

BOLD Office’s customers have quickly realized the value of this approach as BOLD
Office has been recognized in the last three years, 2015, 2016 and 2017 by
Omaha’s B2B Magazine as one of Omaha’s Best Furniture Dealerships. In addition,
the service minded installation company owned by Jay, Office Furniture Installers
(OFI), has also been recognized by B2B Magazine as Omaha’s best installation and
commercial moving company for 2017 in addition to the six consecutive years
2008‐2013.

As an interior designer, I’m here to assist each customer with their vision to
create a workplace environment that encourages productivity, health and
happiness‐ all the while being mindful of the financial resources available to
achieve these aspirations. I love the opportunity to help bring client’s stories and
personalities to the office. Individual productivity is more about emotion than it
ever has been within workplaces so creating healthier/happier spaces is a key
ingredient to success. It’s my job to provide the interior solutions that best
accomplish this for a client regardless of their budget.

Even small and simple changes can make a big improvement. For example,
leverage natural light and create work areas near it. Or pay attention to what is
“most used” by your employees. Is it the giant conference room table or softer
furniture groupings that foster impromptu meetings? After watching how your
employees work, make small investments within what environment is popular
and working for your end users.

Examples of offices using both of those simple changes:

Natural Light Leverage:
This BOLD client wanted every employee to have a chance to see daylight. End
result: private and non‐private working spaces created around windows.

 

Utilizing and investing in “most used” practices:
This BOLD client knew their employee’s needed “I” working space but discovered
they are highly collaborative. End result: benching workstations with lower height
furniture and lots of break out areas for teams to freely utilize.

This is just the beginning of sharing from us here at BOLD. We are excited to have
this corner of the internet as a place to connect with YOU!! Thanks for stopping
by and be sure to visit often.

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